Parish Administrator Responsibilities and Expectations

St. Andrew Greek Orthodox Church | South Bend, Indiana

General Expectations

  • Demonstrates care, patience, friendliness and respect to all parishioners and visitors

  • Works 6 hours/weekday with a schedule coordinated with parish priest

  • Maintains confidentiality

  • Is flexible and able to reprioritize as daily issues & projects arise

  • Is able to take direction and constructive criticism

Compensation/Benefits

  • 30 hours/week (part-time), $22-$27/hour (depending on experience, education, and software familiarity), paid time off, sick days, no after-hours work.

Overview of Responsibilities

  • Administrative

    • Works as first point of contact for all visitors to the church office

    • Handles all phone, email and mailing inquiries and correspondence

    • Supports the parish priest and leads administrative responsibilities of St. Andrew

    • Is the primary coordination person for parish sacraments

    • Maintains the printed and digital church calendars

    • Updates accurate parishioner and financial records and maintains organized filing system

    • Organizes files of all parish meeting minutes and assists Parish Council as needed

    • Supports Parish Assembly preparation and meeting execution

    • Files yearly paperwork with Metropolis and State's offices as required

    • Performs duties in maintaining the church campus including scheduling inspections, appointments, and building maintenance

  • Communication

    • Coordinates parish-wide communications and ensures timely delivery

    • Prepares weekly parish bulletin (digital and print)

    • Assists with creation of posts to website

    • Knowledge of or willingness to learn QuickBooks, Elvanto, MailChimp, SquareSpace, and Google Suite

  • Financial

    • Pays bills and writes checks ensuring proper process and timely remittance within Quickbooks

    • Makes bank deposits as needed, reconciles and monitors bank accounts, following procedure with Parish Council

    • Track financial donations and produces giving statements

    • Organizes monthly financial information for accounting services

    • Ensures bank signature cards are updated at the yearly transition of Parish Council officers

  • Facilities

    • Opens and closes church on weekdays, ensuring facilities are in good order, safe for parishioners and visitors, and secured at the end of the day

    • Assists with scheduling facilities/maintenance appointments

    • First point of contact for maintenance issues and communicate with the appropriate person on the Parish Council

  • Miscellaneous

    • Ensures Church & Office supplies are maintained. Orders/purchases when needed.

    • Yearly communication - Calendars, Liturgical Guidebook, Stewardship Cards, Pledge Books, Pascha supplies, Christmas Cards, Festival supplies, etc.

    • Coordinates with cleaning company to ensure church is properly cleaned

    • Work with the Parish Priest on developing long term projects to benefit parish

    • Software: Google Workspace, QuickBooks, MailChimp, Microsoft Word, Excel, SquareSpace, Elvanto Church Management

The Parish Administrator is NOT responsible for the following

  • Answering phone calls, text messages, or emails after working hours

  • Making financial decisions without Parish Council approval

Annual Assessment

  • The parish priest and Parish Council officers will lead an assessment each year in the Fall and will receive feedback from the Parish Administrator on job experience and satisfaction

Physical Demands

  • While performing this job, the employee is required to sit, stand and walk; use hands and fingers to operate the keyboard and other office equipment; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop or kneel. The employee is often tasked with lifting and/or moving up to 20 pounds.